Child registration

Register your child for guardianship

Begin your child’s journey with Sable Guardians by completing this registration form. This ensures we have all the information needed to provide safe, reliable, and personalised care throughout their time in the UK.

Our team will be in touch to guide you through the next steps and answer any questions you may have.

If you prefer, download the form and complete it offline.

Student details

This should be as it appears on your child’s passport as it will be used for their Letter of Undertaking

First name(s):*

Last name:*

Gender:*

Male

Female

Date of birth:*

Nationality:*

First language and any other languages spoken:

Has your child been to the UK before? If yes, for how long?

Does your child have any siblings? If so, what are their names and ages?

UK school name (and boarding house name if known):*

UK school year group:

Start date at school:*

Student's email:

Student's phone number:

Passport number:*

Passport expiry date:*

Does your child have any relatives in the UK? If so, who and where do they live?

Does your child have any special educational needs or learning difficulties?

Does your child have any special dietary requirements?

Service level required:

Please tell us about your child, their personality and their interests and hobbies. This information may be shared with a host family (if applicable):

Photo of child:

Please supply a passport quality photo. The file must be smaller than 8MB in size.

Family details

Father

Full name and title:

Home telephone:

Email address:

Mobile telephone:

Occupation:

Business telephone:

Home address:

Business address:

Mother

Full name and title:

Home telephone:

Email address:

Mobile telephone:

Occupation:

Business telephone:

Home address:

Business address:

Emergency contact if parents cannot be reached

Name:

Mobile telephone:

Please tell us anything about your child’s family situation that you feel we should be aware of:

Siblings, names and ages:

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Agent details (if applicable)

Agent/Agency name:

Primary contact name:

Email address:

Contact phone number:

Would you like your agent included in communications?

Yes

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Medical information

Emergencies

If we are unable to contact you, do you give consent for your child to receive any emergency medical or dental treatment considered necessary by a qualified doctor? This may include an anaesthetic (general or local), surgery, blood transfusion, provided under the NHS or privately if required.

I consent

I do not consent (we will contact you for more information)

Minor illnesses

Do you consent to your child being given over the counter, non-prescription medicines (e.g. pain relief) for the treatment of minor illnesses or discomfort, taking into account the medical details you have given us?*

I consent

I do not consent (we will contact you for more information)

Does your child suffer from any illness or have any disability?*

Yes

Please give details (Other illness):

Is your child allergic or sensitive to anything?*

Yes

Please give details (Allergies):

Does your child have any dietary preferences or restrictions?*

Yes

Please give details (Dietary):

Has your child ever suffered from any infectious diseases?*

Yes

Please give details (Infectious diseases):

Does your child suffer from travel sickness?*

Yes

Please give details (Travel sickness):

Does your child have asthma?*

Yes

Please give details (Asthma):

Does your child have any psychological or mental health conditions?*

Yes

Please give details and discuss with us how any additional support which might be required.

Does your child suffer from hay fever?*

Yes

Please give details:

Does your child take any medication?*

Yes

Please give details (Any medication):

Is there any reason why your child cannot take part in active games or sports?

Please tell us about your child’s interests, their hobbies, their likes and dislikes and their personality in general.

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Permissions and consents

I give permission for my child to travel with a Sable Guardians appointed driver or suitably vetted host family*

Yes

Sable Guardians may take photographs or short video footage during school visits, trips, or while your child is staying with a host family. These may be used for our promotional materials (e.g. website, brochures, social media). Do you consent to your child being included?*

Yes

Please tell us about anything else you’d like us to know.

How did you hear about us?

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Confirmation

By signing this form, you are confirming that Sable Guardians may obtain, process and hold personal information about your child, including sensitive information such as medical details, and that you consent to this for the purpose of assessment and in order to safeguard and promote the welfare of your child.

It should be noted that parents will be responsible for paying any bank charges incurred. This form is for information purposes only and does not constitute a binding contract between you as a parent and Sable Guardians.

Registered in England 2706656 VAT Reg. No. 927 3349 09

Parent's signature:*

Name:*

Date:*

Sable Guardians is fully accredited to gold standard by AEGIS, the Association for Education and Guardianship of International students, and also members of the BSA certified guardianship scheme.

Cyber Essentials

Our Cyber Essentials certification reflects our ongoing commitment to cybersecurity best practices, ensuring that we safeguard sensitive data and operate with a high level of digital integrity.